How outsourced medical billing works
From the first call to ongoing billing, every step is handled with you directly, with no hand-offs.
- 1Day 1
Free consultation
We talk through your practice, specialty, payers and the billing problems you want solved.
- Your current billing setup
- Main pain points and goals
- Which services make sense
- 2Week 1
Billing review
I review a sample of recent claims, denials and aging A/R to find gaps and quick wins.
- Denial patterns by payer
- Aging A/R that can still be collected
- A short written findings summary
- 3Week 1–2
Setup and access
We agree the scope and set up secure access to your billing system and clearinghouse.
- Agreed services and schedule
- Secure system access
- Communication plan
- 4Ongoing
Day-to-day billing
Claims, eligibility checks, follow-ups and appeals are handled consistently every week.
- Claims submitted on schedule
- Denials worked and appealed
- A/R followed up weekly
- 5Every month
Clear reports and review
You receive a plain-language report and we review results and next steps together.
- Collections and A/R summary
- Top denial reasons
- Action list for next month
A clear communication rhythm
You always know what is happening with your billing, without having to chase anyone.
Direct contact
Reach Ahmad by phone, WhatsApp or email with questions about any claim.
Progress update
A short note on claims submitted, denials worked and anything that needs your input.
Report and review
A plain-language report on collections, A/R and denials, with a short call to discuss it.
Issue alerts
Coverage problems, payer changes or urgent denials are flagged straight away.
Every step from appointment to payment
A claim passes through many hands before it is paid. A gap at any step slows payment down. Here is where I can support your practice.
- Scheduling & eligibilityCoverage and benefits confirmed before the visit
- RegistrationPatient demographics and insurance captured
- Charge capture & codingServices entered with CPT and ICD-10 codes
- Claim scrubbingErrors caught before the claim goes out
- Claim submissionClaim sent to the payer electronically
- Payment postingPayments and adjustments matched to claims
- Denials & appealsRejected claims corrected and appealed
- A/R follow-up & reportingUnpaid claims chased and results reported
Registration stays with your front desk. Everything else can be handled for you, fully or in part.